Guilford County Clerk Office
North Carolina does not use separate county clerk and district clerk offices for trial-court records. The relevant office is the Clerk of Superior Court. The Clerk keeps Superior Court and District Court records according to rules set by the North Carolina Administrative Office of the Courts, collects money due to the State and parties, and serves as judge of probate for estates, guardianships, trusts, and other special proceedings.
The current Clerk name was not confirmed in the official accessible sources used for this build. The content therefore uses the verified office title rather than an unverified officeholder name. Guilford County Clerk services are available at Greensboro and High Point counters, and both locations have secure drop boxes for filings outside counter hours.
Greensboro Clerk Counter
Office: Clerk of Superior Court
201 South Eugene St.
Greensboro, NC 27401
336-412-7300
Mon-Fri 8:30 a.m.-12:45 p.m.; 1:45-5 p.m.
High Point Clerk Counter
Office: Clerk of Superior Court
505 East Green Drive
High Point, NC 27262
336-822-6700
Mon-Fri 8:30 a.m.-12:45 p.m.; 1:45-5 p.m.
The North Carolina court officials page describes the Clerk's statewide role.
That statewide role matters in Guilford County because one elected Clerk office supports both trial divisions and probate work.
What Guilford Clerk Handles
The Guilford County Clerk of Superior Court handles public court records, filings, copies, payments, certified criminal record searches, probate, estates, guardianships, and special proceedings. Public users can search some records through Portal, but the Clerk remains the source for paper files, certified copies, public self-service terminals, and records not fully available online.
- Maintains Superior Court and District Court case files, dockets, and indexes.
- Provides public terminal access for criminal, civil, estates, and special proceedings records.
- Processes certified single-county criminal record searches through AOC-CR-314.
- Collects court costs, fines, fees, and payments by approved methods.
- Acts as probate judge for wills, estates, guardianships, and related special proceedings.
For non-case Judicial Branch records, the Judicial Branch public-record request process may apply. For county agency records, Guilford County uses NextRequest rather than the Clerk.
Request Certified Guilford Copies
A certified copy is a copy issued by the Clerk with official certification. It may be needed for legal filings, agencies, employment licensing, out-of-county use, probate matters, or proof of a judgment. Online portal printouts are not the same as certified copies. For court files, the request should go to the Clerk in the county where the case is located.
- Identify the case number, party names, record type, and courthouse location if known.
- Search the eCourts Portal or a Clerk public terminal to confirm the case and filing details.
- Contact the Greensboro or High Point Clerk counter to confirm availability, copy type, and current fee.
- Submit the request in person, by mail when allowed, or through the instructed Clerk channel with payment.
- Pick up the copy or wait for the office to process and mail it if mail service is available.
Certified criminal search: The North Carolina Judicial Branch lists a $25 fee for a certified single-county criminal record search through the Clerk.
Records Request Form Fields
Guilford County court-file requests should include enough detail for Clerk staff to identify the exact case and document. The research did not locate a single universal court-copy request form for every record type, so the table uses the fields a requester should be ready to provide based on Clerk and court-record access channels.
| Field | Required | Notes |
|---|---|---|
| Case Number | Best if available | Use Portal or public terminals to confirm the number before requesting copies. |
| Party Names | Yes | Include full names and role, such as defendant, plaintiff, petitioner, or decedent. |
| Document Type | Yes | Examples include judgment, order, divorce decree, estate letter, or criminal disposition. |
| Copy Type | Yes | State whether plain or certified copies are needed. |
| Contact and Delivery | Yes | Provide mailing address, phone, and email if the office requests follow-up information. |
| Payment Method | Yes | Confirm accepted method before mailing or visiting. |
Guilford Clerk Fees
Some Guilford County Clerk fees are confirmed in the research, while ordinary court-copy fees were not found in the accessible official sources reviewed. Users should confirm copy and certification costs with the Clerk before mailing payment. Mail payments for Guilford court costs must be money order or certified check only, payable to Guilford County Clerk of Superior Court, with no cash or personal checks.
| Item | Amount or Rule |
|---|---|
| Certified single-county criminal record search | $25 |
| Self-service terminal search | No charge to search, view, or email; printing may cost |
| Divorce filing | $225 ordinary absolute divorce filing |
| Sheriff civil process service | $30 per item |
| Estate administration filing | $120 plus applicable gross-estate fee |
| Guardianship or non-foreclosure special proceeding | $120 |
The North Carolina copy-media and fee statute governs public-record copy media and lawful fees for public agencies.
Fee rules should be separated from court filing costs, because court costs are set through Judicial Branch schedules and record-copy charges can depend on the service requested.
Common Clerk Forms
The Clerk uses North Carolina Judicial Branch forms for many court and estate matters. Guilford County also posts local rules and forms for Superior Court and District Court. A certified criminal background check uses AOC-CR-314, and probate matters may use estate forms such as AOC-E-201 or AOC-E-202.
- Certified criminal background check - single-county criminal record search through the Clerk.
- Guilford local rules and forms - county-specific court rules and form resources.
- AOC-E-201 probate and letters - estate application and preliminary inventory material.
- AOC-E-202 letters of administration - estate form for administration without a will.
Mail Online and Requests
Online case search starts with the eCourts Portal. Court dates are searched through Search Hearings. Eligible probation, parole, criminal, and infraction payments may be paid online through Portal Make Payments by credit or debit card with a processing fee. Portal notices list Visa, MasterCard, and Discover and state that digital payment applications are not accepted.
Mail payments go to Clerk of Superior Court, Guilford County Courthouse, PO Box 3008, Greensboro, NC 27402-3008. The Guilford payment page states that mail payments must use money order or certified check, payable to Guilford County Clerk of Superior Court. In-person payments may be made with cash, credit or debit card plus processing fee, money order, or certified check. Personal checks are not accepted.
The Guilford County NextRequest portal is for county agency records, not filed court case documents.
That distinction helps avoid sending court-file requests to a county agency channel that cannot issue Clerk-certified court documents.
The NextRequest FAQ cites Chapter 132, lists a routine 10-business-day goal for many county requests, and gives county copy fees.
Use NextRequest for sheriff or county department records not shown online, but use the Clerk for court case files and certified court copies.